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    Zoom | How to Share Screen or Desktop

    February 15th, 2023

    Sharing your desktop, screen, or content

    To share your screen or content:

    1. Click Share Screen  located in your meeting controls.
    2. Select one of these screen share options:
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    Note:

    Users can select multiple desktop programs at once instead of sharing their entire desktop, but all selected programs must be on the same screen to be visible. Only the user employing this feature will need to be on version 5.4.3 or higher while viewers can be connected with older versions. Hold the Shift key on macOS or the Ctrl key on Windows to select more than one application.


    Delete

    Controls when screen sharing

    When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

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    Note:

    Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host.


    • Mute/Unmute: Mute or unmute your microphone.
    • Start/Stop Video: Start or stop your in-meeting video.
    • Security: Access in-meeting security options.
    • Participants: View or manage the participants (if you're the host).
      • Click the down arrow  to access Invite, where you can invite others to join the meeting.
    • Polling: Allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. When the poll closes, you can view the results and can download the full poll report. If a poll has already been created, both host and co-host can launch the poll, but only the host can edit or add polls to the meeting.
    • New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
    • Pause Share: Pause your current shared screen.
    • Annotate: Display annotation tools for drawing, adding text, and so on.
    • More: Hover over Morefor additional options.
      • Chat: Open the chat window.
      • Record: Start recording locally or to the cloud.
      • Meeting Info: Shows the current meeting's ID, host, passcode, invite link, your participant ID, and encryption status.
      • Closed Caption / Live Transcript (only available to the host): If you have enabled closed captioning and live transcription for your account, click here to access those options.
      • Breakout Rooms: Start breakout rooms.
      • Enable annotation for others: Allow or prevent the participants from annotating on your shared screen.
      • Show/Hide Names of Annotators: Show or hide the participants' name when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
      • Hide / Show video panel
      • Hide / Show Floating Meeting Control
      • Share Sound
      • Optimize for video clip
        Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share. This should be enabled/disabled before and after the video you wish to play.
      • Live on Facebook: Broadcast your meeting live on Facebook.
      • Live on Workplace by Facebook: Broadcast your meeting live on Workplace by Facebook.
      • Live on Youtube: Broadcast your meeting live on Youtube.
      • Live on Custom Live Streaming Service: Broadcast your meeting live on a custom streaming platform.
      • End Meeting: Leave the meeting or end the meeting for all participants.
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